International Centers for Precision Oncology Foundation
Data protection declaration ICPO Foundation Wiesbaden
I. Name and address of the person responsible
The operator of the website and responsible body in terms of data protection is:
II. Name and address of the data protection officer
If you have any further questions, you can contact our data protection officer using the following contact details:
General information on data processing
1. Scope of the processing of personal data
As a matter of principle, we only process personal data of our users insofar as this is necessary to provide a functional website and our content and services. The processing of personal data of our users takes place regularly only with the consent of the user. An exception applies in cases where prior consent cannot be obtained for factual reasons and the processing of the data is permitted by law.
2. Legal basis for the processing of personal data
Insofar as we obtain your consent for the processing of personal data, Art. 6 (1) a) GDPR serves as the legal basis. If we process your personal data that is required to fulfill a contract with you, Art. 6 (1) b) GDPR serves as the legal basis. This shall also apply to processing operations necessary for the implementation of pre-contractual measures. Insofar as the processing of your personal data is necessary to fulfill a legal obligation to which our company is subject, this is done on the basis of Art. 6 (1) a) GDPR. In the event that vital interests of the data subject or another natural person make it necessary to process your personal data, Art. 6 (1) d) GDPR serves as the legal basis. If processing is necessary to protect a legitimate interest of our company or a third party and your interests, fundamental rights and freedoms do not outweigh the first-mentioned interest, Art. 6 (1) f) GDPR serves as the legal basis for processing. If the processing is in the ecclesiastical or public interest, Art. 6 (1) e) GDPR serves as the legal basis for the processing.
3. Data deletion and storage duration
Your personal data will be deleted or blocked as soon as the purpose of storage no longer applies. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended. Storage can also take place if this has been provided for by the European, national legislator in Union regulations, laws or church or other regulations to which the person responsible is subject. The data will also be blocked or deleted if a storage period prescribed by the standards mentioned expires, unless there is a need for further storage of the data in order to conclude or fulfill a contract. Furthermore we will delete your data if you ask us to do so and there is no legal retention period contradicting this.
4. Purpose of data processing
III. Provision of the website and creation of log files
Every time our website is accessed, our system automatically collects data and information from the computer system of the calling computer. The following data is collected:
- Information about the browser type and the version used
- The operating system of the user
- The user's Internet service provider, date and time of access
- Websites from which the user's system reached our website
- Websites that are accessed by the user's system via our website
The data is also stored in the log files of our system. This does not affect the user's IP addresses or other data that enable the data to be assigned to a user. A storage of this data together with other personal data of the user does not take place.
Opposition and elimination option
The collection of the data for the provision of the website and the storage of the data in log files is essential for the operation of the website. There is consequently no possibility of objection on the part of the user.
IV. Adobe Web Fonts
V. Contact form and email contact
On our website there is a contact form which can be used to contact us electronically. If a user takes advantage of this option, the data entered in the contact form will be transmitted to us and saved. When the message is sent, the following data is saved in addition to the completed data fields: (1) The IP address of the user
(2) Date and time of the contact request
(3) Documents that are attached to the form
VI. Web analysis by Matomo (formerly PIWIK)
We use the open source software tool Matomo (formerly PIWIK) on our website to analyze the surfing behavior of our users. The software places a cookie on the user's computer (see above for cookies). If individual pages of our website are accessed, the following data, for example, is stored: (1) Two bytes of the IP address of the calling system of the user
(2) The accessed website
(3) The website from which the user accessed the accessed website (referrer)
(4) The subpages that are accessed from the accessed website
(5) The time spent on the website
(6) The frequency with which the website is accessed
Objection to data collection:
You can prevent Matomo from collecting your data. An opt-out cookie will be set which prevents the collection of your data on future visits to this website: & nbsp;
VII. Online donations
You have the opportunity to use our donation form and thereby support our work. We collect data that is necessary for the proper processing of our donations:
- IP address and date and time of entry
- Name and possibly organization
- Email address
- Information about the selected payment method
- Date of the transaction
- Amount of money of the transaction
- Status of the transaction
- possibly Address and contact information
- possibly Bank details (IBAN and BIC)
- possibly additional information
The data for ordering a direct debit / online donation is secured and transmitted in encrypted form and transmitted to our bank within the framework of the direct debit authorization. We also collect your data in order to confirm receipt of your donation by e-mail and, if necessary, to be able to send you a donation confirmation by post if required.
By using our donation form, you give us your consent to the processing of the data mentioned. You have the right to revoke this consent at any time. You can send the revocation to donate (at) icpo.foundation. Please note that the data processing that lawfully took place before the revocation is still lawful.
The data stored by us will be deleted as soon as the purpose of the data processing has been fulfilled. In this case, this is the receipt of your donation as well as the confirmation of receipt of the donation. In addition, according to §. 147 of the German Tax Code (AO), information about your donation (e.g. the donation notification) may be required to be stored for a period of ten years.
In order to organize donations, we use the fundraising box of the company Wikando GmbH, Schießgrabenstr. 32, 86150 Augsburg. Data that you enter in the donation form will be forwarded to us via the server of the fundraising box and processed. We have concluded an order processing contract with the company Wikando GmbH, whereby the data processing by the fundraising box is protected by data protection law. To learn more about data protection at Wikando GmbH, please read the information page on their website: https://www.fundraisingbox.com/datensicherheit/
In detail, the following cookies are set as part of the donation tool:
Classification: Preference, but necessary to process online donations
Validity / storage period: 6 days
Description and purpose: Registers which server cluster serves the visitor. This is used in the context of load balancing to optimize the user experience.
Classification: Preference, but necessary to process online donations
Validity / storage period: 1 days
Description and purpose: Stores the ID of the user session. Even users who are not automatically logged in (i.e. donors) have a user session that does not contain any information.
Validity / storage period: 6 days
Description and purpose: Registers which server cluster s serves the visitor. This is used in the context of load balancing to optimize the user experience.
The storage of this data is necessary in order to be able to process the online donation. It is not possible to process the online donation without these cookies. It is therefore in our legitimate interest to set these cookies (Art. 6 (1) f), GDPR).
In addition, two cookies from the payment service provider Stripe (Stripe, Inc., San Francisco, CA 94103, USA) are used, which are used to transmit personal data as part of the donation processing via Stripe and which use your consent in the context of the cookie banner , whereby you provide your legal consent (Art. 6 (1) f) GDPR).
Country: United States
Validity / storage period: session duration
Description and purpose: Determines the device used to access the website. This allows the website to be formatted accordingly.
Cookie: q (dot) stripe (dot) com
Country: United States
Validity / storage period: session duration
Description and purpose: This cookie is necessary to carry out credit card transactions on the website. The service is provided by Stripe.com so that online transactions are possible without storing credit card information.
There is the possibility of handling the donation process with the online payment service PayPal. PayPal enables online payments to be made to third parties. The European operating company of PayPal is PayPal (Europe) S.à.r.l. & amp; Cie. S.C.A., 22-24 Boulevard Royal, 2449 Luxembourg. If you choose PayPal as the donation method, your data required for the process will be automatically transmitted to PayPal:
- Email address
- Telephone and mobile number
- IP address
PayPal may also pass on your data to third parties, insofar as this is necessary to fulfill the contractual obligations or the data is to be processed on behalf. You can view PayPal's data protection provisions at https://www.paypal.com/de/webapps/mpp/ua/privacy-full/.
The legal basis for data processing is Art. 6 (1) b) GDPR, since the processing of the data is necessary for payment with PayPal and thus for the execution of the contract.
We are hosting the content of our website icpo-shop.myshopify.com at the following provider:
The provider is the Shopify International Limited, Victoria Building, 1-2 Haddington Road, Dublin 4, D04 XN32, Ireland (hereinafter: “Shopify”).
Shopify is a tool for creating and hosting websites. When you visit our website, Shopify collects your IP address and information about the device and browser you use. Shopify also analyses the number of visitors, visitor sources and customer behavior and compiles user statistics. When you make a purchase on our site, Shopify also collects your name, email address, shipping and billing addresses, payment information and other information related to the purchase (e.g., phone number, number of sales made, etc.). Shopify stores cookies in your browser for the purpose of analysis.
The use of Shopify is based on Art. 6(1)(f) GDPR. We have a legitimate interest the most reliable presentation of our website. If appropriate consent has been obtained, the processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR and § 25 (1) TTDSG, insofar the consent includes the storage of cookies or the access to information in the user’s end device (e.g., device fingerprinting) within the meaning of the TTDSG. This consent can be revoked at any time.
General information and mandatory information
The operators of this website and its pages take the protection of your personal data very seriously. Hence, we handle your personal data as confidential information and in compliance with the statutory data protection regulations and this Data Protection Declaration.
Whenever you use this website, a variety of personal information will be collected. Personal data comprises data that can be used to personally identify you. This Data Protection Declaration explains which data we collect as well as the purposes we use this data for. It also explains how, and for which purpose the information is collected.
We herewith advise you that the transmission of data via the Internet (i.e., through e-mail communications) may be prone to security gaps. It is not possible to completely protect data against third-party access.
Information about the responsible party (referred to as the “controller” in the GDPR)
The data processing controller on this website is:
The controller is the natural person or legal entity that single-handedly or jointly with others makes decisions as to the purposes of and resources for the processing of personal data (e.g., names, e-mail addresses, etc.).
General information on the legal basis for the data processing on this website
Revocation of your consent to the processing of data
A wide range of data processing transactions are possible only subject to your express consent. You can also revoke at any time any consent you have already given us. This shall be without prejudice to the lawfulness of any data collection that occurred prior to your revocation.
Right to object to the collection of data in special cases; right to object to direct advertising (Art. 21 GDPR)
IN THE EVENT THAT DATA ARE PROCESSED ON THE BASIS OF ART. 6(1)(E) OR (F) GDPR, YOU HAVE THE RIGHT TO AT ANY TIME OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA BASED ON GROUNDS ARISING FROM YOUR UNIQUE SITUATION. THIS ALSO APPLIES TO ANY PROFILING BASED ON THESE PROVISIONS. TO DETERMINE THE LEGAL BASIS, ON WHICH ANY PROCESSING OF DATA IS BASED, PLEASE CONSULT THIS DATA PROTECTION DECLARATION. IF YOU LOG AN OBJECTION, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA, UNLESS WE ARE IN A POSITION TO PRESENT COMPELLING PROTECTION WORTHY GROUNDS FOR THE PROCESSING OF YOUR DATA, THAT OUTWEIGH YOUR INTERESTS, RIGHTS AND FREEDOMS OR IF THE PURPOSE OF THE PROCESSING IS THE CLAIMING, EXERCISING OR DEFENCE OF LEGAL ENTITLEMENTS (OBJECTION PURSUANT TO ART. 21(1) GDPR).
IF YOUR PERSONAL DATA IS BEING PROCESSED IN ORDER TO ENGAGE IN DIRECT ADVERTISING, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR AFFECTED PERSONAL DATA FOR THE PURPOSES OF SUCH ADVERTISING AT ANY TIME. THIS ALSO APPLIES TO PROFILING TO THE EXTENT THAT IT IS AFFILIATED WITH SUCH DIRECT ADVERTISING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR DIRECT ADVERTISING PURPOSES (OBJECTION PURSUANT TO ART. 21(2) GDPR).
Right to log a complaint with the competent supervisory agency
In the event of violations of the GDPR, data subjects are entitled to log a complaint with a supervisory agency, in particular in the member state where they usually maintain their domicile, place of work or at the place where the alleged violation occurred. The right to log a complaint is in effect regardless of any other administrative or court proceedings available as legal recourses.
Right to data portability
You have the right to have data that we process automatically on the basis of your consent or in fulfillment of a contract handed over to you or to a third party in a common, machine-readable format. If you should demand the direct transfer of the data to another controller, this will be done only if it is technically feasible.
Information about, rectification and eradication of data
Within the scope of the applicable statutory provisions, you have the right to demand information about your archived personal data, their source and recipients as well as the purpose of the processing of your data at any time. You may also have a right to have your data rectified or eradicated. If you have questions about this subject matter or any other questions about personal data, please do not hesitate to contact us at any time.
Right to demand processing restrictions
You have the right to demand the imposition of restrictions as far as the processing of your personal data is concerned. To do so, you may contact us at any time. The right to demand restriction of processing applies in the following cases:
- In the event that you should dispute the correctness of your data archived by us, we will usually need some time to verify this claim. During the time that this investigation is ongoing, you have the right to demand that we restrict the processing of your personal data.
- If the processing of your personal data was/is conducted in an unlawful manner, you have the option to demand the restriction of the processing of your data instead of demanding the eradication of this data.
- If we do not need your personal data any longer and you need it to exercise, defend or claim legal entitlements, you have the right to demand the restriction of the processing of your personal data instead of its eradication.
- If you have raised an objection pursuant to Art. 21(1) GDPR, your rights and our rights will have to be weighed against each other. As long as it has not been determined whose interests prevail, you have the right to demand a restriction of the processing of your personal data.
If you have restricted the processing of your personal data, these data – with the exception of their archiving – may be processed only subject to your consent or to claim, exercise or defend legal entitlements or to protect the rights of other natural persons or legal entities or for important public interest reasons cited by the European Union or a member state of the EU.
SSL and/or TLS encryption
For security reasons and to protect the transmission of confidential content, such as purchase orders or inquiries you submit to us as the website operator, this website uses either an SSL or a TLS encryption program. You can recognize an encrypted connection by checking whether the address line of the browser switches from “http://” to “https://” and also by the appearance of the lock icon in the browser line.
If the SSL or TLS encryption is activated, data you transmit to us cannot be read by third parties.
Encrypted payment transactions on this website
If you are under an obligation to share your payment information (e.g. account number if you give us the authority to debit your bank account) with us after you have entered into a fee-based contract with us, this information is required to process payments.
Payment transactions using common modes of paying (Visa/MasterCard, debit to your bank account) are processed exclusively via encrypted SSL or TLS connections. You can recognize an encrypted connection by checking whether the address line of the browser switches from “http://” to “https://” and also by the appearance of the lock icon in the browser line.
If the communication with us is encrypted, third parties will not be able to read the payment information you share with us.
Rejection of unsolicited e-mails
We herewith object to the use of contact information published in conjunction with the mandatory information to be provided in our Site Notice to send us promotional and information material that we have not expressly requested. The operators of this website and its pages reserve the express right to take legal action in the event of the unsolicited sending of promotional information, for instance via SPAM messages.
4. Recording of data on this website
If you submit inquiries to us via our contact form, the information provided in the contact form as well as any contact information provided therein will be stored by us in order to handle your inquiry and in the event that we have further questions. We will not share this information without your consent.
The processing of these data is based on Art. 6(1)(b) GDPR, if your request is related to the execution of a contract or if it is necessary to carry out pre-contractual measures. In all other cases the processing is based on our legitimate interest in the effective processing of the requests addressed to us (Art. 6(1)(f) GDPR) or on your agreement (Art. 6(1)(a) GDPR) if this has been requested; the consent can be revoked at any time.
The information you have entered into the contact form shall remain with us until you ask us to eradicate the data, revoke your consent to the archiving of data or if the purpose for which the information is being archived no longer exists (e.g., after we have concluded our response to your inquiry). This shall be without prejudice to any mandatory legal provisions, in particular retention periods.
Request by e-mail, telephone, or fax
If you contact us by e-mail, telephone or fax, your request, including all resulting personal data (name, request) will be stored and processed by us for the purpose of processing your request. We do not pass these data on without your consent.
These data are processed on the basis of Art. 6(1)(b) GDPR if your inquiry is related to the fulfillment of a contract or is required for the performance of pre-contractual measures. In all other cases, the data are processed on the basis of our legitimate interest in the effective handling of inquiries submitted to us (Art. 6(1)(f) GDPR) or on the basis of your consent (Art. 6(1)(a) GDPR) if it has been obtained; the consent can be revoked at any time.
The data sent by you to us via contact requests remain with us until you request us to delete, revoke your consent to the storage or the purpose for the data storage lapses (e.g. after completion of your request). Mandatory statutory provisions - in particular statutory retention periods - remain unaffected.
5. eCommerce and payment service providers
Processing of Customer and Contract Data
We collect, process, and use personal customer and contract data for the establishment, content arrangement and modification of our contractual relationships. Data with personal references to the use of this website (usage data) will be collected, processed, and used only if this is necessary to enable the user to use our services or required for billing purposes. The legal basis for these processes is Art. 6(1)(b) GDPR.
The collected customer data shall be deleted upon completion of the order or termination of the business relationship and upon expiration of any existing statutory archiving periods. This shall be without prejudice to any statutory archiving periods.
Data transfer upon closing of contracts for online stores, retailers, and the shipment of merchandise
Whenever you order merchandise from us, we will share your personal data with the transportation company entrusted with the delivery as well as the payment service commissioned to handle the payment transactions. Only the data these respective service providers require to meet their obligations will be shared. The legal basis for this sharing is Art. 6 (1)(b) GDPR, which permits the processing of data for the fulfillment of contractual or pre-contractual obligations. If you give us your respective consent pursuant to Art. 6 (1)(a) GDPR, we will share your email address with the transportation company entrusted with the delivery so that this company can notify you on the shipping status for your order via email. You have the option to revoke your consent at any time.
Data transfer upon closing of contracts for services and digital content
We share personal data with third parties only if this is necessary in conjunction with the handling of the contract; for instance, with the financial institution tasked with the processing of payments.
Any further transfer of data shall not occur or shall only occur if you have expressly consented to the transfer. Any sharing of your data with third parties in the absence of your express consent, for instance for advertising purposes, shall not occur.
The basis for the processing of data is Art. 6(1)(b) GDPR, which permits the processing of data for the fulfilment of a contract or for pre-contractual actions.
We integrate payment services of third-party companies on our website. When you make a purchase from us, your payment data (e.g. name, payment amount, bank account details, credit card number) are processed by the payment service provider for the purpose of payment processing. For these transactions, the respective contractual and data protection provisions of the respective providers apply. The use of the payment service providers is based on Art. 6(1)(b) GDPR (contract processing) and in the interest of a smooth, convenient, and secure payment transaction (Art. 6(1)(f) GDPR). Insofar as your consent is requested for certain actions, Art. 6(1)(a) GDPR is the legal basis for data processing; consent may be revoked at any time for the future.
We use the following payment services / payment service providers within the scope of this website:
The provider for customers within the EU is Stripe Payments Europe, Ltd,1 Grand Canal Street Lower, Grand Canal Dock, Dublin, Ireland (hereinafter “Stripe”).
Data transmission to the US is based on the Standard Contractual Clauses (SCC) of the European Commission. Details can be found here: https://stripe.com/de/privacy and https://stripe.com/de/guides/general-data-protection-regulation.
IX. Rights of the data subject
You have the right to receive information about the origin, recipient, and purpose of your stored personal data free of charge at any time. You also have the right to request the correction, restriction, blocking or deletion of this data. You can contact us at any time at the address given in the legal notice if you have any further questions about data protection. You also have the right to lodge a complaint with the responsible supervisory authority.
1. Right to information
You can request confirmation from the person responsible as to whether personal data relating to you is being processed by us. If such processing has taken place, you may request the controller to provide you with the following information (1) the purposes for which the personal data are processed; (2) the categories of personal data that are processed; (3) the recipients or the categories of recipients to whom the personal data relating to you have been disclosed or are still being disclosed; (4) the planned duration of the storage of your personal data or, if specific information is not available, criteria for determining the duration of storage; (5) the existence of a right to correction or deletion of your personal data, a right to restrict processing by the person responsible or a right to object to this processing; (6) the right to lodge a complaint with a supervisory authority; (7) all available information about the origin of the data if the personal data is not collected from the data subject. You have the right to request information about whether your personal data is being transmitted to a third country or to an international organization. In this context, you can request to be informed about the appropriate guarantees according to Art. 45 GDPR in connection with the transmission
2. Right to restriction of processing
You can request the restriction of the processing of the personal data concerning you under the following conditions: (1) if you dispute the correctness of the personal data concerning you for a period that enables the person responsible to check if the personal data is correct; (2) the processing is unlawful and you refuse to delete the personal data and instead request the restriction of the use of the personal data; (3) the person responsible no longer needs the personal data for the purposes of processing, but you need them to assert, exercise, or defend legal claims, or (4) if you have objected to the processing in accordance with Art. 21 GDPR and this has not yet been determined whether the legitimate reasons of the person responsible outweigh your reasons. If the processing of your personal data has been restricted, this data - apart from its storage - may only be used with your consent or for the establishment, exercise, or defense of legal claims or to protect the rights of another natural or legal person or for reasons of important public interest processed by the Union or a Member State. If the processing restriction has been restricted according to the above conditions, you will be informed by the person responsible before the restriction is lifted.
3. Right to deletion
You can request that the person responsible delete the personal data concerning you immediatelyand the person responsible is obliged to delete this data immediately if one of the following reasons applies: (1) The personal data concerning you are for purposes for which they were collected or otherwise processed are no longer necessary. (2) You revoke your consent on which the processing was based in accordance with Art 6 (1) a) GDPR and there is no other legal basis for the processing. (3) You object to the processing in accordance with Art. 21 23 GDPR and there are no overriding legitimate reasons for the processing. (4) The personal data concerning you is processed unlawfully. (5) The deletion of your personal data is necessary to fulfill a legal obligation under Union law or the law of the member states to which the person responsible is subject. If the person responsible has made the personal data concerning you public and is obliged to delete it, he shall take the appropriate measures, including technical measures, taking into account the available technology, and the implementation costs, in order to take the data controllers who process the personal data into account to inform that you, as the data subject, have requested that you delete all links concerning this personal data or copies or replications of this personal data
4. Right to be informed
If you have asserted the right to correction, deletion, or restriction of processing against the person responsible, the person responsible (the controller) is obliged to inform all recipients to whom the personal data relates to whom this information was disclosed to, of this correction, deletion of the data, or restriction of processing unless this turns out to be impossible or involves a disproportionate effort. You have the right to be informed about these recipients by the person responsible(controller).
5. Right to data portability
You have the right to have data that we process automatically on the basis of your consent or in fulfillment of a contract handed over to you or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another person responsible,(controller)this will only be done if it is technically feasible.
6. Right of objection
You have the right, for reasons that arise from your particular situation, to object at any time to the processing of your personal data, which is based on Art. 6 (1) a) GDPR, this also applies to profiling based on these provisions. The person responsible(controller) will no longer process the personal data concerning you unless he can prove compelling legitimate reasons for the processing that outweighs your interests, rights and freedoms, or the processing serves to assert, exercise, or defend legal claims.
7. Right to revoke the data protection legal declaration of consent
You have the right to revoke your declaration of consent under data protection law at any time. Revoking your consent does not affect the legality of the processing carried out on the basis of your consent up to the point of revocation.
8. Right to lodge a complaint with a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your place of residence, your place of work, or the place of the alleged infringement, if you are of the opinion that the processing of the data concerning your personal data violates the GDPR. The supervisory authority to which the complaint was submitted informs the complainant about the status and the results of the complaint, including the possibility of a judicial remedy according to Art. 79 GDPR. A list of data protection officers and their contact details can be found in this link .